neoWitan is committed to ensuring that your privacy is protected, and our website is in line with the GDPR as at 25 May 2018.
Should we ask you to provide certain information by which you can be identified then you can be assured that it will only be used in accordance with this privacy statement.
neoWitan may change this policy from time to time and update this page to keep in line with any government or legal changes, as well as company policies. You should check this page regularly to ensure that you are happy with any changes. This policy is effective from December 1st 2018.
Who we are
neoWitan is an IT service company. Our core activity is to provide IT and functional consultants to our customers. We also help them in sourcing IT and functional talents for their own needs.
What we collect
We collect the personal data of the following types of people in order to undertake our core business.
- Applicants seeking for a position in our company or for a customer’s position
- Prospective and placed consultants
- Prospective and live client contacts
- Supplier contacts to support our services
- Employees and Consultants
We may collect the following information
- Name and address
- Current job title, salary, earnings and benefits
- Contact information including email addresses and telephone numbers
- Demographic information such as postcode, preferences and interests
- Compliance documentation and references
- Other information relevant to customer surveys and/or offers.
It is very unlikely that we will need to obtain payment information such as bank details from individuals (except for employees and suppliers).
Why we collect information
We use information held about you in the following ways:
To provide you with information, products and services that you may request form us or we think will be of interest to you because it is relevant to your career (applicants) or to your organisation (customers).
The core service we offer to our consultants and clients is the introduction of consultants to our clients for the purposes of temporary engagement. However our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of data is our Legitimate Business Interests, described in more detail below. We will in some instances rely on consent for particular use of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce a candidate to a client.
Our Legitimate Business Interests
Our legitimate interests in collecting and retaining your personal data is described below.
As an IT Service Company we introduce consultants to clients to fulfil missions. The exchange of personal data of our Consultants and our client contacts is a fundamental, essential part of this process.
Acting in sourcing process, we introduce candidates to clients for employment. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.
In order to support our candidates/consultants career aspirations and our clients resourcing needs we require a database of candidate/consultants and client personal data containing historical information as well as current resourcing requirements. To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts.
How we may share your Data
We may use and disclose personal information about you for the purpose of find a mission for you. We may disclose personal information to potential customers, nominated referees; any person or body we are required to disclose to by law; to past educational organisations to verify qualifications and to competent organisations that conduct background and/or criminal record checks (so long as such organisation undertakes to comply with privacy laws and keeps all supplied information, confidential).
In addition, we require your data for the following reasons:
- Internal record keeping
- Use of our website
Where we store and process your personal data
We keep your information in files in in electronic database on secure platforms which are password protected and has strict user restrictions.
All information you provide to us is stored on our secure servers. Unfortunately the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try and prevent unauthorised access.
As an environmentally conscious business, we try to limit any printed materials especially any that contains personal information. In the event that we do have any printed personal information e.g. a CV, it is company policy that documents are not left on desks and are locked away each evening. We shred all confidential paperwork on a daily and weekly basis.
Senior management oversees ensuring that data records are kept confidential and secure. To prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect verbally and electronically and all of our employees are aware of this through our company policies and their contracts of employment.
Our main suppliers listed below are who we use to help store and protect your data.
|Supplier Name||What we use them for|
|We store some of our files on Google Drive in the context of a G Suite service which is GDPR compliant. Access to this service is password secured and we do not share our files/directories with anybody not working for neoWitan.|
|Gandi||Our websites (the commercial one and internal ones including our CRM and our ATS) are hosted by Gandi. Access to our internal websites and to the administrative part of our commercial website is password protected and strictly granted to our employees who need to access the corresponding functionality.|
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.
A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
The table below explains the cookies we use and why.
|These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.||Click here for an overview of privacy at Google|
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
We value our customers and their privacy and we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
We aim to keep your data for as long as required, we do regular checks with our candidates/consultants to find out if the data we hold on them is correct and if they still would like to be kept on our system or if they still wish to be contacted regarding any job opportunities / mission we have.
- you have the right to request what information we hold on you
- you have the right to ask for any information we hold on you to be updated or deleted
If you believe that any information we are holding on you is incorrect or incomplete or you would like it deleted then please contact us either verbally, or in writing at the below contact details.
Changes to our Privacy Notice
Any changes we make to our privacy notice in future will be posted on this page and, where appropriate, notified to you by e-mail. Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to